Collaborating on portable project


#1

Hi,

I’m setting up a new portable project file on OneDrive. I’m going to be working on it together with a research assistant for a few months; after that, I’ll be working on my own. At that point, I’d like to ditch the cloud and do all the work on my local computer (my internet is lousy).

I know we need to be careful not to work on it at the same time. But I have a couple of other questions:

  1. Currently, I have copies of the documents that I want to import into the project both in OneDrive and on my local hard-drive. If I import them from my computer, will my research assistant be able to work with them when she goes to the project on the cloud? Or do I need to import them from OneDrive? If I do that, will it be a problem later when I want to bring the project back home to my own computer and work offline?

  2. I’ve ticked the sync box for the project file on OneDrive. Is that the right thing to do?

Thanks! Any other tips to avoid losing work and getting into trouble would be very much appreciated.


#2

I would suggest to put the photos and the portable project into the same folder on your OneDrive (if there are many photos, you can create sub-folder if you’d like to organize the photos further). That way, it will be easy to move everything to a different location in the future.

When you import the photos into Tropy, it’s best to move them to the project folder on OneDrive first, then import them from there – that way if you, or your research assistant syncs folder, they will be able to access the photos.

To avoid losing work, make sure to keep backups. Especially for the next few months, you’ll have to be careful not to work on the project at the same time (i.e., only work on the project when you’re sure that you currently have the latest version of the file) – going forward we’ll be adding ways to merge/copy between projects and other ways to help keep projects in a shared drive in sync. Other than that… keep backups like I said; should anything go wrong and you end up, don’t hesitate to get in touch with us: the project files are regular SQLite database files so there is usually a way to save or migrate data.


#3

Many thanks for the quick answer!