I had an old Advanced Tropy file that I created in 2020 that I wanted to transition to a new computer. It was saved in my local Documents folder and the photos were linked to a folder in BoxSync. I converted it to a Standard file and saved the new Tropy file in Box Sync. My understanding was that this conversion would take the image files that were previously located externally via file paths INTO the file so that I could freely open the file across devices and Clouds.
Now, both files (the original Advanced and the new Standard) show all images with “Photo not found”. Nothing happened when I attempted to consolidate the whole project. I have approx. 8,000 images in here so avoiding having to do this manually would be paramount. Anything I can do here?
The conversion can only work if all files are fully consolidated beforehand. If that’s not the case then images may be missing in the converted project. In either case, the conversion does not alter the original project.
If you still have your original project file and you have not moved the photos, it will probably be easiest to start there. If you share the file with us and explain where the files are on your disk we’ll be happy to take look!
Hi, thanks for your assistance. I had access to the photos in the original file before conversion, but now do not. I’ve attached it. The photos are stored in subfolders in a BoxSync folder “Research Visits.” Hopefully you can see something in here I can’t!
[https://res.public.onecdn.static.microsoft/assets/fluentui-resources/1.1.0/app-min/assets/item-types/24/genericfile.png]Dissertation 3.tpyhttps://uark-my.sharepoint.com/:u:/g/personal/lvannest_uark_edu/IQC4XdkkUz-7TLyWOcVe7lwuAeJtIUKt2furDDaAeDOpIgY
Unfortunately I can’t access the files without an account from your university. Can you share another link that is publicly accessible?
Hello, sorry for the delay. I’ve attached it as a zip file, let me know if that doesn’t work still.
(attachments)
Dissertation.tpy.zip (1.03 MB)
OK so to get this working, I’d first try to get Tropy find all photos in the advanced project on your new computer. Once that works, you can either convert the project file to standard or keep using the advanced project.
On your new computer, what is the full path to your “Box Sync” folder? The path stored in your project is: “/Users/laurenvannest/Box Sync” with most of the files located in the “Research Visists” folder.
The original project is saved in the Documents folder of my old Mac, and my new Mac does not have access to files stored there. (So, my plan was to convert it on my old Mac and to save the new file in Box Sync to allow me to open it in the new device). Is there another option we could explore?
OK so we want to convert the project on your old Mac and the move to the new one. Looking at the project data, your photos take up close to 8 GB. Converting the advanced project to a standard project will copy all the photos, so you would need at least this much disk space available in the target folder. Other than disk space, you need to make sure that all the files are accessible in the advanced project on the old Mac. You mentioned above that this isn’t the case at the moment, so that’s the first thing we need to fix. In order to diagnose this, you need to open the advanced project on your old Mac, where you have access to the files. Open the project and select one of the files that Tropy can’t find: then it is important to note where Tropy thinks that the file is versus where it actually is. If you select on such missing photo in Tropy, you can then right-click on the photo and select ‘Show original file’ – this should open Finder at the location where Tropy thinks the photo should be. If this doesn’t work, you can also select ‘Copy photo link’ and paste the link here (I can then look up the file in your project). If we know which file Tropy can’t find, we can compare it to where that file actually is on your disk and decide how to fix the paths accordingly.
(As an aside: for the most part the project consists of very large PDFs with embedded JPEGs; the current version of Tropy stores these type of PDFs very inefficiently; the next release, currently in beta, will add an option for standard projects to internally convert such PDFs to JPEGs which would reduce the size of your project dramatically in the future and should make it easy to move around; so even if the initial conversion to a standard project now is annoying because of the project size it should pay off going forward.)
