forums.tropy.org

Create items with no photos?

This discussion is tied to the “taking notes for whole items instead of separate photos” discussions. So I wondered if there could be a feature when an item could be created without a photo, and then attach notes as well as metadata to the item. Sometimes, for whatever reasons, I forego taking a photo in the archives, but take notes on an item, and it would be very useful to be able to add the notes in Tropy with all the other notes.

Hi! you can do that already. To do so, go to File > New > Item. You can then add photos to that item just as you would add photos to an item that already contains photos. (Check out the documentation on this here: https://docs.tropy.org/using_tropy/add_files.html).

Yes, but you cannot add notes unless you add a photo, or so it seems to me. It would be very useful to be able to add an item and add notes to it even if I have no photo attached to the item.
Or is there something I have missed?

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That is an excellent point–notes attach to photos, so if you don’t have a photo, you can’t have a note. We will address that! Thanks for bringing that up!

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Thanks! That would be very useful.

I agree with nicobarr’s suggestion. It would also be useful when you know some documents are missing in a file (e.g. minutes of meetings on specific dates) – it’s a way to show it in your list so that you don’t forget it does exist.
Thanks for your work !

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One workaround that may be useful is to write the name and archival information for your document on a piece of paper and then photograph that paper and use your photograph of your paper to create the item that you want to attach notes to.

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This is a great suggestion! Thanks for mentioning it!

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I was just writing this (see below), before I saw your post. I strongly support nicobarr’s suggestion, thanks a lot for this. I might add that it’s still useful that notes are attached to single photos, which allows indeed to work very precisely with the notes tool. I could imagine having 3 different types of notes: 1) notes attached to an item, 2) attached to a file, 3) independent notes, neither linked to an item nor a file, as for example in Zotero.

“I was wondering if there was a way to edit notes that could be attached to the superior item, instead of single image files.
Since there is no way to import files directly from the camera device, I usually create new ‘empty’ items when in the archives, entering metadata first, and adding the photo files later. In a file that has no photo attached, I cannot edit any note, since notes are linked to individual photos, not to the encompassing item. It would be really useful though to have a notepad when working with the metadata item only.
this is only one possible scenario where a notepad linked to the whole item could be necessary, but I guess there must be other scenarios, so I would be glad to have your feedback on this.”

I also strongly support Nicobar proposition, for the reason that in some of the archives where I work I cannot even bring the camera, so all my notes are in word files… But then I use these notes together with pictures taken in other archives on the same topic… so it would be wonderful to have all in one place.

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