[this is a follow-up on a Twitter conversation re organizing files and customizing templates]
Normally, when I come back from the archives, I organize my jpegs into folders along these lines:
For example in a folder entitled “BritishLibrary_2018”, I will have a series of folders that are labeled according to the unique shelfmark/file ID that the British Library catalogues them under. Each folder then has any jpegs from that file item. I have a separate MSAccess database in which I have logged the descriptions of the files, when they are from, when I looked at them, etc.
These folders might have 2 pictures in them. They might have 200. It all depends on the primary source, how big it is, and how relevant it is- and thus how many pictures I take.
I like the fact that in Tropy I can deal w my archival sources on a granular level, but when you have have thousands of pictures, it is also really helpful to step back and, say, tag and notate the significance of a 200 page file. And then later zoom in and tag and notate individual letters or telegrams within that giant file.
For instance: I want to be able to tag 200 page file xyz with “infrastructure,” “property disputes,” and “petitions.” But I also want to tag one 3-page letter in that file with “emotional appeal”, a different 2-page letter with “international norms”, and then a 1 page press clipping with something else entirely.
The Tropy Twitter account (sorry- I’m not sure the name of the person I’ve been chatting with!) indicated that customized templates allows for the sort of the organizing I’m looking for. But I’m really not clear how to implement that. I understood custom templates as allowing you to create metadata fields that can more accurately reflect the organization architecture of a given archive or library- but I don’t understand how I can leverage them for the type of organization I describe above.
I think maybe I and Tropy are coming at the problem from different directions. So now I need to figure out how to reorient from a Tropy-like direction.